Hospital ERP
Clinical departments, stores and administration on one platform.
Pharmacy management software
Pharmacy management software for hospital drug stores and dispensaries
Track every medicine from supplier purchase to patient issue, batch by batch, across the central drug store, department and emergency stores, with expiry and consumption reports.
In daily use at Darbhanga Medical College & Hospital since 2024
-
MSME registeredUdyam-registered enterprise
-
ABDM integratedABHA (M1) and HIP (M2)
-
In production since 2024At a government medical college
-
Made in IndiaBuilt in Darbhanga, Bihar
Overview
What is hospital pharmacy management software?
Hospital pharmacy management software controls medicine stock across the hospital: what was bought, from whom, which batch is where, what was issued to which patient, and what is about to expire.
Swastik HMS splits this the way hospitals actually work: a central drug store that buys and supplies, and department and emergency stores that issue to patients. Non-medical supplies run through a separate general store.
- Orders and purchases by batch
- Batch-wise stock and batch lookup
- Supply to departments with stock restore on correction
- Emergency medicine store role
- Item-wise consumption with patient counts
Features
Pharmacy management features
The central drug store and the department medicine stores.
Central Drug Store
The central drug store buys medicine from suppliers and supplies it to department stores. Every movement carries batch, manufacturing and expiry details, so stock and expiry are always known.
Supplier master
Suppliers with GST number and contact details, and product types.
Orders and purchases
Manufacturer, batch number, manufacturing and expiry dates, MRP, purchase rate and amount.
Batch-level stock
Stock for every batch, a product-wise summary and a batch lookup.
Supply to departments
Issue stock to department stores. Removing a supply puts the stock back.
Expiry report
A print-ready list of expired medicines.
Medicine Store & Dispensary
Department and emergency medicine stores receive stock and issue it to patients. Each issue is recorded against the patient, so their full medicine history is one click away.
Receive stock
Receive medicines by department, with the remaining quantity kept up to date.
Issue to patients
Issue several medicines to a registered patient in one entry, and correct it later if needed.
Patient medicine history
Every medicine a patient has received, as a list and in detail.
Stock and expiry
Current stock and expired medicine reports.
Emergency store
A dedicated role and stock for the emergency medicine store.
How it works
How medicines move through the hospital
-
Purchase
Medicines received from suppliers with batch, dates, MRP and rate.
-
Central stock
Stock held and viewed batch by batch.
-
Supply
Department and emergency stores receive stock from the central store.
-
Issue to patient
Several medicines issued to a registered patient in one entry.
-
History
Every medicine a patient received is one click away.
-
Expiry and consumption
Expired stock and item-wise consumption reported.
Batch and expiry control
Tracking stock only by medicine name hides what matters most. Recording manufacturer, batch number, manufacturing and expiry dates, MRP and purchase rate on every receipt lets stores issue the earliest-expiring stock first, find a specific batch quickly, value stock accurately and act on expired-medicine reports. Read batch and expiry tracking done right.
Central drug store vs department dispensary
The central drug store deals with suppliers and supplies departments; it never issues to patients directly. Department and emergency stores receive stock and issue it to patients against their hospital registration. Keeping the two separate, but connected, is what makes stock at every location visible.
What’s in the standard pharmacy modules
The standard modules cover purchases, stock, supply, patient issues and reports. Retail pharmacy billing with GST invoices at the counter is not part of the standard modules; it can be added through customisation, and Shwastik Tech Solutions also builds a separate Billing & GST product.
ABDM & ABHA
ABDM integrated, out of the box
Swastik HMS is integrated with ABDM for milestone M1 (ABHA) and milestone M2 (Health Information Provider): ABHA at the counter, automatic care contexts for visits, admissions and reports, and consent-based sharing of encrypted FHIR records.
M1
ABHA at the counter
Create and verify ABHA numbers, log patients in with ABHA, and register them with Scan & Share.
M2
Health Information Provider
Visits, admissions and reports become records patients link to their ABHA and share with consent.
HPR · HFR
Health registries
Doctors linked to the Health Professional Registry and the facility to the Health Facility Registry.
Benefits
Benefits of pharmacy management
Stock you can see
Know what is on the shelf in every store right now.
Less expiry loss
Expired-medicine reports per store, ready to print.
Batch traceability
Find any batch quickly with batch lookup.
Patient medicine history
Every issue recorded against the patient.
Safe corrections
Removing a supply puts the stock back.
Consumption insight
Item-wise consumption with patient counts.
Explore more
Related solutions
OPD Management
Registration, daily tokens, room rotation and waiting-hall displays.
IPD Management
Admissions, casualty, procedures and discharge outcomes.
From the blog
All articles
Guides and articles
Hospital Pharmacy Inventory Management: Batch and Expiry Tracking Done Right
How hospitals control medicine stock from supplier purchase to patient issue with batch-level tracking, expiry reports, indents and consumption registers.
Hospital Management System Modules: The Complete Checklist
A department-by-department checklist of hospital management system modules, from registration and OPD queue to lab, pharmacy, blood bank, records and ABDM.
Hospital Management System Cost in India: What Really Drives the Price
Why HMS prices vary so much, the cost drivers to budget for, SaaS vs licence vs custom pricing models, hidden costs and how to get an accurate quote.
FAQ
Frequently asked questions
Does the software track medicines by batch?
Yes. Every purchase records manufacturer, batch number, manufacturing and expiry dates, MRP, purchase rate and amount, and stock is viewed batch by batch.
How are expired medicines handled?
Each store has an expired-medicine report, ready to print, so near-expiry and expired stock can be acted on.
Can department and emergency stores be managed separately?
Yes. They receive stock from the central drug store and issue medicines to patients, with their own stock and reports.
Does it include retail pharmacy billing with GST invoices?
Not in the standard modules. Counter billing with GST invoices can be added through customisation.
Can we see which medicines a patient received?
Yes. Patient medicine history shows every medicine issued to a patient, as a list and in detail.
See Swastik HMS with your hospital’s departments
Book a walkthrough focused on the modules you want to start with.